Purchase Documentation

Supplier PO PO Follow-Up GRN Purchase Invoice
What? you do practically
How? to do in system
Why? benefit of system

Raise a Purchase Order (PO) to Supplier
Raise a Purchase Order (PO) to Supplier
Follow-up, Pending, Branding, History
Following supplier for timely delivery of material
Record all conversations for this PO with Supplier in software, set when to follow next
Reminder, Systematic Follow-up, Smooth Transition, System Dependency Not Human Dependency
Receive material in stores
Make GRN, MRN entry in system once you receive the material partial or Full
Auto PO Pending Item wise calculated, Follow-up for Pending, Auto completed PO close
Raise Purchase Invoice
Convert GRN into Purchase Invoice at click of button
Consumption history
Po cancelled
Close the PO in system if you want to cancel full or partial PO
Follow-up only for Pending, close history and remarks to evaluate supplier
You should subscribe for this service if you or your organization has below matrix
  • Purchase Order sent however forget to follow Supplier for timely delivery of Product...
  • You follow however it is not consistent, don't remember what was last communication or when to follow
  • Pending PO item list maintaining is time consuming
  • No accountability of items received against which PO
  • Tracking of Supplier Invoice received for which GRN or PO is an issue
Product Features
 
  • Manage Supplier / Vendor database.
  • Create PO and follow the same record the response given by contact person in system, when next time anyone from your company follows will know the communication chain
  • Set a reminder date to know on which date to follow-up, system will let you and your purchase team know whom to follow and when to follow
  • Close PO with reason whether delivered or not for same for further analysis
  • Convert PO to GRN and GRN to Invoice at click of button
  • Pending material list to receive from Supplier PO wise at click of a button
Other Features, Functions & Benefits of system:

Generate professional looking PO with your Company Logo / Company Letterhead.
Easy to search and copy paste old Data.
Create highly detailed purchase orders capturing all your requirements, like quantity, price, expected delivery date and more.
Create and maintain your own list of suppliers / vendors. Capture all their details like multiple contacts / addresses.
Supports multiple currencies. Create and send purchase orders in the currency you choose.
Provides the capability to set different Billing and Delivery address.
Close / short close your purchase order.(PO)
Register reports.
Instant Purchase Order follow-up.
Set a reminder to next follow-up date.
Track all previous contact history on a single screen.
Track all pending PO with date wise or supplier wise.
PO overdue list.
Make GRN with actual received quantity from PO quantity.


Price per User per Month
910
3 Months
Total Max Records per user### : 10000
No of Users : 1
Max Records per Day per user## : 250
840
12 Months
Total Max Records per user### : 10000
No of Users : 1
Max Records per Day per user## : 250
700
24 Months
Total Max Records per user### : 10000
No of Users : 1
Max Records per Day per user## : 250
Trial
1 Month
Total Max Records per user### : 2000
No of Users : 1
Max Records per Day per user## : 250

Information

### Total Max Records per user: For every user you get total maximum no of records in system is 10,000. When you reach 10,000 records limit you need to subscribe one more user, your limit will be increase by 10000 records for e.g.
You have subscribed for 4 users you will get 4 * 10,000 = 40,000 maximum total no of records in system. Once you have reached the limit of 40,000 records you will have to subscribe for at least 1 more user as it will give you additional 10,000 records to use. Now you will have 5 users 5 * 10,000 = 50,000 maximum total no of records in system.
Why this limit: Processing records takes time as each record increases, it adds to processing time which in turn increases cost. CPU, RAM, I/O, Database size, File size processing time and cost increases with increase in number of records / data size. Software is provided to you as a service, you are subscribing for the same we do not want you or others to find lag or slow response time processing records. For clarity on records see point Records.

## Max Records per day per user: For every user you get total maximum no of records in a day in system is 250 provided you don't cross the limit of 10,000 records. for e.g. If your organization has subscribed for 4 users you will get total 1000 records in a day. In system so any user can make any number of records however total count of records cannot exceed sum total of no of users subscribed * 250 i.e. 1000 in a day in this scenario.

Why this limit: We don't want few to benefit at cost of others if they are heavy users they should pay for same, processing records takes time as each record increases, it adds to processing time which in turn increases cost. If any single user has more than 100 record to enter in system on daily basis that means he is not a basic user he is a heavy user he needs to upgrade to bigger plan or add more users. CPU, RAM, I/O, Database size, File size processing time and cost increases with increase in number of records / data size.

Records: Records is the sum of total no of entries in below mentioned table list

Transaction Line Item Count Products Entities Addresses
Contacts Suppliers in a Purchase Enquiry CAPA Records Bill Of Material
Bills Receipt + Payment Debit Note + Credit Note Direct Journal Entries
Courier Register records Tasks assigned to Employees Daily Field work reporting Advance Adjustment Entries

*Above mentioned Tables may or may not be applicable for your plan